Following publication, the Lake Beulah Management District held its regular meeting at the East Troy Town Hall on Tuesday, November 30, 2010.

Chairman Bitter called the meeting to order at 7:00 pm.

Item #1: Roll Call

Commissioners Present: Chairman David Bitter, Commissioners: Stan Alger, Richard Dow, Dave Skotarzak and Val Johnson

Absent:  Rick Stacey (excused), Doug Dorn (excused)

Also in Attendance:  Lisa Sweet, Administrative Services and riparian owners.

Item #2: Approve Meeting Minutes from the October 26, 2010 Regular Meeting

There was a brief discussion regarding the minutes from the October 26, 2010 regular meeting.

Commissioner Dick Dow made a motion to accept the minutes from the October 26, 2010 meeting as presented, Commissioner Dave Skotarzak seconded, and the motion passed unanimously.

Item #3 REPORTS:

(a) Treasurer’s Report presented by Treasurer/Commissioner Dick Dow.

Treasurer Dow reported on the reports submitted on the Profit & Loss Budget vs. Actual and Balance Sheet through the end of October 2010.

Treasurer Dow presented a clerical error made by the Town of East Troy resulting in a $385.16 charge back of tax revenue.  The money is due in February 2011 and Accountant Paul Nyffler is reviewing the statues to determine when this money should be paid.

Treasurer Dow reported the financial statement shows an overage due to an increase in supervisor pay.  Also, there was extra time spent on fixing the harvester in the months of September and October therefore resulting in increased wages for staff.

Treasurer Dow noted the new line item on the Balance Sheet titled Money Market Account.  This money is to be used for the new harvester.  Currently there is $66,884.85 in the account.

Commissioner Stan Alger made a motion to accept the Treasurer’s Report as presented, Commissioner Skotarzak seconded, and the motion passed unanimously.

(b) Weed Harvest/Equipment Status Report- Commissioner Stan Alger

Commissioner Alger reported the grant has passed for the new weed harvester.  The total amount granted is $52,360 which is 38.5% of the total cost.  There are two ways to obtain this grant money: either a onetime lump sum payment at time of delivery of the harvester or receive half the money in advance and half the money at time of delivery.  The group agreed half the money ($26,180) should be taken in advance to be paid at time of order.  Commissioner Alger will immediately sign the grant to obtain the money.

Commissioner Alger stated he has an appointment on Wednesday, December 1, 2010 to order the new harvester.  Commissioner Alger will contact Treasurer Dow when a payment is required.

(c) Town of East Troy- Commissioner Doug Dorn

Commissioner Doug Dorn was absent.  Chairman Bitter made a few comments.

Chairman Bitter stated he will be making the recommendation to the town on behalf of LBMD to allow an 8:00 am start time on weekdays for skiing.  This does not include holidays or weekends.  This recommendation will be presented to the Town of East Troy at the next regular meeting December 13, 2010

There were several comments made by riparian owners regarding this issue- both for and against the time change.

Chairman Bitter made a motion to make a recommendation to the Town of East Troy of the 8:00 am start time for waterskiing during weekdays only.  Commissioner Dow seconded the motion and the motion passed unanimously.

(d):  Walworth County Report- Commissioner Rick Stacey

Commissioner Rick Stacey was absent and excused since there was nothing to report.

(e):Well #7- Attorney Laing and Bob Nauta

Attorney Laing was not present at this meeting.  Bob Nauta reported two monitoring wells have been replaced and readings will take place in December.  An entire quarter of readings were lost due to defective equipment.

Item #4: Communications

Commissioner Val Johnson reported there is nothing to report at this time.

Item #5: Old Business:

(a) Preferred Provider/Septic Pumping: Report of progress and possible actions on special pricing by Otto Jacobs. Chairman Bitter stated there was nothing to report.

(b) Expansion of Boundaries: Report of progress and possible action to approve expansion and request a Walworth County hearing. Chairman Bitter had two handouts regarding this matter.  A resolution will be required to add these additional properties to the LBMD.  There was discussion with the group regarding which properties actually have lake access.   Chairman Dave Bitter will follow up with the involved parties and make the necessary adjustments.  The group reviewed the process and determined the next step will be a public hearing followed by a presentation to Walworth County.  Chairman Bitter commented that the properties in question will be individually notified of these changes.

Chairman Bitter made a motion to pass this resolution upon further review of the map and properties involved.  Commissioner Skotarzak seconded the motion and the motion passed unanimously.

(c) Status of the final filing to the DNR on the Lake Management Plan Grant- Bob Nauta. Bob Nauta commented the DNR has the final edits.  There are no content issues as this point; however the formatting needs to be changed.  Mr. Nauta will follow up with the DNR regarding this issue.

(d) Highway J Dam- no firm schedule from County- still plan on clearing around spillway this fall. Commissioner Dave Skotarzak reported the county has not received the engineering plan from Patrick Engineering.  The target date remains September 2011.

(e) Authorization for Commissioner S. Alger to order newly approved harvesting equipment.

Commissioner Alger would like to order the harvesting equipment now that the grant has been approved. There was a brief discussion regarding ordering the new weed harvesting equipment.

Commissioner Dow made the motion to give Commissioner Stan Alger permission to order the weed harvester as approved, Chairperson Bitter seconded the motion and the motion passed unanimously.

Item #6 New Business:

(a) Report on shoreline preservation on LBMD property: Commissioner Dave Skotarzak and Bob Nauta. Mr. Nauta invited an engineer to review the shoreline in question.  The engineer had a few concerns which were addressed.  The group reviewed the purpose of the shoreline restoration with Bob Nauta.  There was a group discussion regarding the pier and shoreline agreement made with Double D’s.  Mr. Nauta will have further discussions with the engineer regarding this issue.

Item #7 Commissioner/Public Comments:

Commissioner Dave Skotarzak presented a handout concerning lake property short term rentals.  The Town of East Troy has asked LBMD to present a recommendation regarding this issue.  Chairman Bitter asked that this issue be placed on the agenda for the next LBMD regular meeting.  It was determined this is a county issue and the group agreed Commissioner Rick Stacey should weigh in on this issue.

Action Item:  Ask Commissioner Rick Stacey to prepare his opinion (email) to share with the group for their next discussion.

Action Item: Commissioner Dave Skotarzak will email the handout to the LBMD for further review.

Commissioner Dow made the suggestion to add more information to the website i.e. grant announcement, boundary issues.  Commissioner Johnson suggested updating with website with information from the minutes.  The group agreed the website should include highlights from each LBMD regular meeting.

Commissioner Dave Skotarzak requested an update regarding the pending issues with DeWitt.  Chairman Bitter suggested the group contact the attorney for an update.

Action Item: Chairman Bitter will ask the attorney to contact Dewitt.

Item #8: Determine Next Regular Meeting:

It was determined the next regular meeting will be held on Tuesday, January 25, 2011 at 6:30 pm at the East Troy Town Hall.

A motion was made by Stan Alger to change the time of the next meeting from 7:00 pm to 6:30 pm.  The motion was seconded by Dave Skotarzak and the motion passed unanimously.

Open Session ended at 8:06 pm.

Item #9 Closed Session: Entertain a motion to go into closed session pursuant to Wis. Stat. Section 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved regarding the high capacity well litigation.

Item #9: Open Session: Entertain a motion to go into open session. (Roll Call Required).

All agreed  to close Closed Session and go into Open Session.

Item #10: Adjourn Meeting:

Commissioner Stan Alger moved to adjourn the regular meeting, Commissioner Dick Dow seconded, and the motion passed unanimously.  The meeting adjourned at _________.

Respectfully submitted,

Lisa Sweet, Administrative Services